Best Building Maintenance Software in 2021 (Buying Guide)

Maintenance software is an essential part of boosting productivity and consistency in your business. However, trying to find the right software that best suits your business, can sometimes feel like trying to find a left handed screwdriver in a hardware shop. With the amount of options on the market, it can feel overwhelming. In your search you may have come across terms like IWMS, FMS, CMMS, EAM or CAFM and found yourself thinking ‘what am i getting into?’. In this best guide to building maintenance we will take you through all you need to know to choose the best software for your business.

Top Features To Look For In The Best Building Maintenance Software

In your building maintenance software, you want to look for a solution that will cover your basic needs such as asset management, time tracking, project management, status update and the level of customisation among other things. While there are many different software solutions on the market, not all of them will be to your standard. Before you start with your software, you should consider:

• Price vs value for money
• Flexibility
• Customisations
• Real time data
• Reporting options
• Timesheets
• Checklist and inspections
• Equipment management
• Job scheduling
• Asset management
• Inventory management
• SMWS and safety measures
• Invoicing and quoting features
• Tools to track maintenance costs
• Budget tracking
• Use of a mobile app

In the best preventive maintenance tools, you will find the options for easy office to field communications, easy status tracking and efficient maintenance updates. When choosing your software, you want to eliminate the need for lengthy business operations that consume hours of your time. Your ideal software solution should be efficient and use automated key features to save you both time and effort in your workflow.

There are different types of management software and what will best suit your business will depend on your own specific business needs.

1. CMMS (Computerized Maintenance Management System): This type of maintenance is best used for those in the maintenance field and by smaller businesses. These are typically cheaper options and are often cloud based solutions.
2. FMS (Facility Management Software): This type of software will be based around location tracking, asset management and preventive maintenance. This type of software is very similar to CMMS in the way that it operates.
3. CAFM (Computer-Aided Facility Management Software): This type of software focuses on space management and facility services. This software will be more beneficial for those who are looking for long term maintenance and building operations.
4. IWMS (Integrated Workplace Management System): This software helps to streamline business resources for those in fields similar to real estate, asset management, project management or lease maintenance. These types of solutions help to track and store information for your business.
5. EAM (Enterprise Asset Management): Enterprise software will encompass locations, inventory and asset details for your workflow. An EAM solution uses the same concepts as a CMMS but focuses more specifically on asset tracking and history.

FieldInsight

FieldInsight is a job management software solution that  gives you access to the five primary automations. For field service companies, FieldInsight gives you the opportunity to take control over your workflow without the headache. With FieldInsight, maintenance operations don’t have to consume hours of admin work. With flexible and customizable field service management in your business, you can streamline your business operations and take your business to the next level.

Pros

• Free demo call
• Australian owned
• Timesheet software
• CRM features
• Project management
• Preventive maintenance
• SWMS optimization
• Asset management
• Mobile device access
• Field access
• Easy communication
• Instant tracking and notifications
• Asset tracking
• Maintenance scheduling
• Easy tracking for maintenance technicians
• Easy access to maintenance data
• Reporting tools
• Low setup costs
• Inventory tracking

Cons

• No free versions

To learn more about the right job management software solution for you, see FieldInsight pricing.

Why choose FieldInsight over Others?

FieldInsight stands out from the crowd of building management software solutions. With end-to-end building maintenance management software, it’s easy to cut wasted time from your business and boost productivity. With customisable options in FieldInsight, you can create templates, reports and checklists to best suit your workflow. FieldInsight doesn’t force your business to fit into a box because every business is unique. Here are the top three reasons why FieldInsight stands out:

Killer Asset Management Tools

FieldInsight’s asset management solution is based around streamlining operations. With key features around asset management, you can access all you need in the one easy to access system. From tracking client details to viewing asset history, all you need is just a click away (whether you are in the office or the field). For assets from HVAC units to heavy construction equipment, FieldInsight asset management tools can track data, customise asset reports and simplify maintenance tasks.

Great Preventive Maintenance Management Software

With great preventive maintenance, you can effectively boost longevity of your assets and reduce hefty repair costs. Preventive maintenance is made easy with FieldInsight. No matter what type of business operations you have, with FieldInsight you can access your maintenance from the office or the field and get your PM on track to success.

Not Just A Computerized Maintenance Management System (CMMS)

FieldInsight is an all-in-one software solution. With FieldInsight’s flexible features, you can ensure that every stage from quoting to invoicing and follow up jobs is covered in the one easy to use software. You can say goodbye to juggling ten different software platforms. All you need is FieldInsight and you can gain visibility over your whole workflow.

Upkeep

With both free and paid versions, UpKeep starts at $45 USD a month and is an asset management solution for businesses in the commercial, industrial and maintenance field.

Pros

• Free version
• Free trial
• Mobile access
• Inventory management

Cons

• No reporting and statistics
• No task management
• No work history

Fergus

Fergus is designed for both residential and commercial sites and starts pricing at $28.90 a month. With focus on job management and visibility, Fergus is a building software management solution that helps to simplify the maintenance processes in your business.

Pros

• Free version
• Free trial
• Real time data
• Job management
• Task management

Cons

• No API
• No asset management
• No asset tracking
• No customer database
• No document management
• No inventory tracking
• No third party integrations

MEX Maintenance

MEX Maintenance is used across a wide range of building and commercial industries and their pricing is a one off payment of $2,390 USD. MEX is suitable for small to large businesses and helps to boost communication for customers, facility managers/property managers and technicians.

Pros

• Free trial
• Mobile access
• Inventory management
• Real time data
• Facility scheduling

Cons

• No free version
• No subscription options
• No accounting integration
• No activity tracking
• No customer database
• No status tracking

Tradify

Priced at $39 AUD a month, Tradifty is designed to help HVAC, plumbers and tradies to simplify business operations. As an asset management software, Tradify focuses on job management and solutions for building managers.

Pros

• Free trial
• Job management
• Mobile app access
• Real time data

Cons

• No free version
• No facility scheduling
• No asset tracking
• No predictive maintenance options
• No inventory tracking

Key takeaways

While there is a wide range of building and asset management software on the market, there are some clear winners in the race. With FieldInsight building maintenance software you gain the benefits of an all-in-one system that covers everything in your workflow from end to end. What are you waiting for… Get started today and book a demo or give one of our product specialists a call to learn more.